Data protection at FTIA

FTIA processes personal data as part of document management in its projects and in internal operations such as recruitment. In most cases, the processing of personal data by FTIA is carried out for reasons of general public interest. In accordance with Article 4 and section 2 of the Data Protection Act the authorities may process personal data in order to perform tasks that are in the public interest. In some cases, the processing is based on a legal obligation of FTIA, agreement made with the data subject, or consent given by the data subject.

Information processed in the planning, construction and maintenance of fairways

Personal data is processed in the planning and construction of roads, railways and waterways. Examples of this include property ownership information for the area under planning and personal data related to the statutory dialogue procedure. In addition, personal data is processed in tasks connected with plan-related feedback and reminders.

Fairway maintenance work involves photographing the fairways, and these images may also contain personal data. Feedback is also used in maintenance work; more detailed information on this is provided below.

FTIA works with other authorities in the planning of the National Transport System Plan, and this involves processing personal data related to stakeholder meetings.

Privacy statements:

• Fairway planning at FTIA (pdf) (in Finnish)
• Maintenance of skill structures (pdf) (in Finnish)
• Digiroad (information system for the road and street network) (pdf) (in Finnish)

Transport control and management

FTIA is responsible for organising road and rail traffic control and Vessel Traffic Services on waterways. In addition, FTIA is responsible for promoting traffic safety through its various activities. FTIA procures traffic control and management services from the Traffic control company Fintraffic Oy, which operates under the ownership steering of the Ministry of Transport and Communications.

Privacy statements:

• RAILI service (pdf) (in Finnish)
• Railway infrastructure situation picture (pdf) (in Finnish)

Training and competency information

FTIA organises training for working on fairways and inspecting fairways. For this purpose, FTIA processes information on the completion of training programmes in order to ensure safe navigation and working practices on the transport route network.

Privacy statements:

• Road safety training (pdf) 
• Digital learning environment of the Rail Training Centre Eerokki (pdf) (in Finnish)
• Maintenance of skill structures (pdf) (in Finnish)
• Security Coordinator Training (pdf)(in Finnish) 

Processing of personal data as part of feedback and request given to FTIA

You can request advice, give feedback, make a request and submit development proposals and notifications concerning Finland’s state-owned transport infrastructure.

Privacy statements:

• Traffic Customer Service (pdf) 
• Waterways feedback system (pdf) 
• Traffic vibration measurement requests (pdf)(in Finnish)

Information related to stakeholders, customer relationships and events

FTIA processes personal data related to stakeholder activities. This includes organising customer service and stakeholder meetings, compiling invitation lists, customer surveys, sending invitations and announcements, and other stakeholder communications. Personal data is also processed when organising events and processing feedback on events.

Privacy statements:

• FTIA stakeholder activities (pdf)
• Road user satisfaction survey (pdf) (in Finnish)

Information related to electronic services

The purpose of the online services provided is to inform citizens and other stakeholders and to communicate about the activities within FTIA's area of responsibility. These online services are open to everyone, and viewing the webpages does not require registration.

Access to FTIA's systems can be granted to those that require this, such as certain employees of our service providers. In such cases, these individuals’ data is processed for authorisation and system logging purposes.

More information on the processing of personal data related to FTIA's Extranet services can be found on our Extranet website.

Privacy statements:

• Online services (pdf)
• Open data distribution channels (pdf) (in Finnish) 
• FTIA's centralised user and access management (pdf) (in Finnish)
• Source code version management (pdf)

Premise-related data

The purpose of premise-related data is to ensure the safety of FTIA's premises. It includes camera surveillance, visitor registration and access permits.

Privacy statement:

• User data for FTIA premises (pdf) (in Finnish)

Information related to case management, procurement, recruitment and investigation of suspected malpractice

FTIA processes personal data as part of its general activities, including case management, procurement, recruitment and investigation of suspected malpractice.

Privacy statements:

• FTIA document management (pdf) (in Finnish)
• FTIA Procurements (pdf) (in Finnish) 
• Communication channel for reporting suspected malpractice (pdf) (in Finnish) 

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In the processing of personal data, FTIA's contractual partners function as data processors.

FTIA discloses personal data:

• in accordance with the Act on the Openness of Government Activities (621/1999), for example when responding to requests for information
• to other authorities that have the right to process the information being disclosed, such as in permit matters or planning approval
• as part of public notices

Personal data is only stored for the required period. The length of this period varies, so for some personal data it may be a matter of seconds and for other data it may be decades – for example in cases where FTIA must retain a document due to legislative requirements.

More detailed information on data processing time periods can be found in the privacy statements.

You can submit a request relating to your rights as a data subject to FTIA by e-mail or by post.

Finnish Transport Infrastructure Agency
P.O. Box 33, FI-00521 Helsinki, Finland

[email protected]

If necessary, you can contact the FTIA Data Protection Officer.

As the data subject, you have the following rights regarding your personal data:

FTIA's privacy statements in English.

• Stakeholder activities (pdf)
• Traffic Customer Service (pdf)
• Waterways feedback system (pdf)
• Public online services of the FTIA (pdf)

Rest of the FTIA's privacy statements are available only in Finnish and Swedish on the Finnish and Swedish pages.